Recently, more and more developers are faced with the need to make adjustments to project documentation. The situation is complicated by the fact that the papers have already been issued to the customer, approved and accepted for work. How to act in such a situation? What are the specifics of making changes? What “pitfalls” are possible in the process of implementing the task? Let's consider these nuances in more detail.

According to the law, the procedure for canceling, replacing or making adjustments to project documentation is regulated by DSTU B A.2.4-4:2009. The customer acts as the initiator of such procedures. It is he who makes a preliminary decision on the need for adjustments due to the emergence of other design options or in the event of changes in the legislative sector. At the same time, the introduction and execution of such work is the task of the designer. After all procedures are completed, appropriate adjustments are made to the register.

The situation related to changes in technical regulations deserves special attention. In this case, the design documentation cannot be adjusted. In addition, making changes is not necessary in the following cases:

• When the costs of construction work are reduced, provided that the technical and economic parameters of the structure remain unchanged.
• In the event of adjustments being made to the construction conditions of the facility that do not affect the increase general terms execution of construction work and the final estimate. At the same time, there remains a requirement related to maintaining the safety of the facility at all levels - fire and environmental.
• When the customer or developer replaces materials due to the corresponding bidding results. Here, changes are not necessary if the mentioned adjustments do not affect the safety of the facility, as well as the conditions of workers from the point of view of labor protection.
• In the case of acceptance of the structure for operation, provided that the procedure for constructing the facility was fully observed.

"Pitfalls" of making changes to the project

Despite the transparency of legislative norms in the field of drafting and approval project documentation, questions regarding the changes still remain. The main reason is imperfection in another sector (sanitary legislation). In this regard, the developer is not always able to obtain papers confirming the compliance of the rebuilt or reconstructed structure with the requirements of technical documentation and technical regulations.

The Civil Code of the Russian Federation (Part 7, Article 52) stipulates that the parameters of a structure can be adjusted only on the basis of changes made to the design documentation. In this case, the finished documents must be approved by the customer or developer responsible for the work. In addition, the amendments made should not contradict current legislative norms, technical regulations and documents existing in the field of standardization.

But cases are different. For example, adjustments made to the design documentation often do not violate the requirements, but lead to problems in the process of putting the structure into operation. Such cases Lately are arising more and more often and causing problems for customers and developers.

As an example, it is worth considering the option of building a boiler room. According to the legislation, the area of ​​the sanitary protection zone is not established for such structures. Moreover, the installation of such structures is carried out only if there are appropriate justifications. In particular, the level of air pollution and the overall impact on the atmosphere can be calculated. As a result, a decision is made on the relevance of such work.

Let’s say that the developer received a positive expert decision regarding the design documentation and permission to construct an object, for example, a large retail facility. Later he decides to change finished project and add a boiler room to it, which was not provided for at the initial stage. In this case, the developer sets the goal of reducing the level of costs for operating the structure, increasing income and reducing the cost of paying for electricity.

The first stage in this case is a visit from the inspection body. During the inspection process, the construction inspector finds out that there are residential buildings around the newly built facility. Despite the fact that the boiler house does not have its own sanitary zone, the overall sanitary protection zone for the facility under construction is reduced. From this moment on, problems begin for the developer, who is forced to go through the authorities and look for specialists who are ready to perform calculations regarding air pollution.

On the one hand, the requirements of the law are met, but on the other hand, there are no guarantees of absence negative influence newly built structure on environment. In such a situation, it is impossible to do without carrying out additional calculations and submitting them to the relevant authorities.

It would seem that it would be enough to take everything into account at the design stage, and the mentioned problems with permission and changes could be avoided. But the world is so dynamic that it is often impossible to keep up with new requirements and innovations. Every day something new appears in the demand sector, legal requirements, preferences of potential clients, and so on. In this regard, it is necessary to make adjustments after passing the examination of project documentation and obtaining permits.

The example considered is only one of the options. In practice, there are many such situations and solving each of them requires an individual approach. This is why it is important to take action quickly and take into account legal requirements when making decisions about changes. Ideally, it is advisable to make changes when designing a project. The downside is that in reality this is not always possible.

How to make changes to a project: algorithm of actions

The procedure for making adjustments to the design documentation is as follows:

1. Obtaining permission to make changes. This work is undertaken by the service that plans the edits, and approval is handled by the planning group. Here you will need to fill out a form indicating the number, the sheet where the adjustments are made, their contents and notes (if necessary). After filling out the form, all that remains is to obtain the permit number (it is set by the archive employee, where the documents are stored).

There are some nuances when filling out this part. So, in the change column the serial number of the adjustment is written. In the “Sheet” column – sheets in which changes are made. The code is indicated separately (one of four options):

• “1” – improvement of documents.
• “2” – adjustment of norms and standards.
• “3” – making changes due to additional requirements from the customer's side.
• “4” – eliminating errors.

In the first three cases, when filling out the “Contents” sector, you must indicate what the changes are related to (for example, based on a letter from the customer). In the latter case, there is no need to provide additional information.

Special attention should be paid to the “Notes” column. Here, as a rule, the need to adjust the estimate may be indicated.

2. Corrections are made to the documents.

3. On old drawings, the main stamp is crossed out and another one is installed - canceling.

4. A note is written on new documents confirming the cancellation of the old sheet.

Thus, making changes to documentation is a procedure that requires a certain approach and knowledge of the law. If such a need arises, it is recommended to carry out the work immediately and taking into account the current rules. Otherwise, problems may arise at the stage of passing the examination and putting the object into operation.

Good day. This article will talk about permission to make changes(hereinafter referred to as the permit) into the project documentation. Any changes to the design documentation must be made only on the basis of permission. The permit describes all changes that will be made to the documentation.

After you have filled out the permit, it must be signed by the chief engineer of the project and the technical director, and only after that you can take the documentation from the archive to make changes.

A copy of this permit is generally sent to the customer with amended documentation. I will not go into detail about how changes are made to the project documentation and how the permit is filled out. You can find this information in GOST R 21.1101-2013.

The permit must be executed in form 9 and 9a in accordance with GOST R 21.1101-2013. The order of filling out the fields in the permission to make changes is presented in Figures 1 and 2.

Rice. 1

Rice. 2

In order not to create a permission form from scratch, you can download templates for permission to make changes made in Microsoft Word in doc format and in AutoCad in dwg format.

I draw your attention to the fact that project organization may change the location and size of columns in forms 9 and 9a in accordance with adopted internal regulatory documents.

Examples of completed permits are presented in Figures 3 and 4.

Rice. 3

Rice. 4

This GOST and templates for permissions to make changes, as well as examples of filling out permissions, can be found in the archive. In order to download, click on the “DOWNLOAD” button.

If you have any suggestions or comments to improve the templates, leave them in the comments.

When making changes to design documentation, in almost all cases a re-examination is required, which is carried out in the same way as the first inspection. However, if these changes do not affect significant characteristics of the building that affect the safety of the facility, a new examination is not needed. A description of options for making changes, as well as the procedure for approving them, can be found in the article.

It is permissible to make amendments to project documents, and in some cases it is inevitable, since a number of documents undergo a secondary examination, as a result of which certain modifications are made. Changes to the design documentation can be made in accordance with the requirements of GOST R 21.1101-2013.

Changes to design documentation can be made in accordance with the rules of this standard or in accordance with its own standards developed within the organization.

Making adjustments is also allowed by the Town Planning Code - for example, due to deviation of the parameters of objects from the specified indicators in the project.

After all the amendments have been made, the developer must conduct an examination, based on a positive decision of which the specified changes will come into force.

However, in a number of cases the examination is not carried out:

1. If the corrected documents have already undergone an examination, the results of which were approved.
2. If the changes do not affect the characteristics that ensure the integrity and safety of the structure.
3. If, as a result of the amendments, the estimate for construction work has not increased (a decrease is allowed).

Based on this the main question is whether the new additions affect the essential parameters of the building ensuring its safety. Find such a list of characteristics, i.e. specific types work, the implementation of which affects the reliability of the structure, can be found in the relevant Order of the Ministry of Regional Development of the Russian Federation.

The order describes 34 types of such work, which are grouped into 3 sections:

1. Engineering surveys (geodetic, geological, environmental, etc.).
2. Preparation of design documents (architectural, technological, Constructive decisions and etc.).
3. Work related to construction, reconstruction and major repairs at sites (installation of structures, excavation, installation and many other works).

Based on this list, you can definitely say whether a re-examination is required to approve the changes or not.

2 options for making changes to the project

There are 2 options for entering new data - a complete replacement of the sheet(s) or entry without replacement. The choice of a specific method is at the discretion of the customer.

Complete sheet replacement

This method is used in cases where experts have found quite a lot of flaws, so it is advisable not to edit each of them separately, but simply remove the sheet and completely redo it. The advantage of the method is that it is often possible to compose new page faster than editing the previous one. However, in this case, all new data has to be coordinated with related departments, which delays the process.

The application algorithm is as follows:

Making changes to a sheet

If the number of changes is small or insignificant, you can use the original sheet. They operate in this way:

1. Part of the text is erased and an amendment is made.
2. The amendment is circled and given a number 1.1, 1.2, etc.
3. Next, write down the change number and the total number of changes again.
4. Indicate Change: the sheet has been changed.
5. Write down the document number, date and signature.

Amendments must also be made to the general data sheet. The entry is recorded in the notes (the amendment number, abbreviation Replace or Change are written down). Changes to the general data sheet are not reflected in the registration sheet.

When is a project re-examination necessary?

The initial purpose of the project examination is to obtain a construction permit. However, in some cases, one examination is not enough, so a repeat examination is necessary:

1. In case of receiving a negative conclusion based on the results of the first examination.
2. In case of changes to the design documents.

These amendments may be related to:

• entering new data;
• significant changes to previously entered data.

Thus, the amendments themselves can be made either involuntarily (if deficiencies are discovered and a negative expert opinion is received) or voluntarily (adjustment of the project). However, a re-examination will be required in both cases.

How is a re-examination carried out?

You can submit an application for an examination an unlimited number of times. The procedure for conducting them is the same - experts check those parts of the documents where amendments have been made, as well as the compatibility of this documentation with the rest of the project that have already been checked.

To submit an application, the customer provides the following package of documents:

• statement;
• project documents that previously received a positive expert opinion;
• the positive decision itself (copy);
• terms of reference for making changes;
• certificate of changes made.

The project is being considered in deadlines(up to 60 calendar days), a positive or negative conclusion is issued based on the result. In this case, experts may request a re-examination of the entire project, and not just those documents to which amendments have been made. This is possible if, since the previous inspection, certain changes have taken place in the legislation, which also relate to the requirements for project documentation.

If a negative decision is received

In this case, the customer has 3 options:

1. Dispute the result by contacting the Ministry of Regional Development of the Russian Federation.
2. Challenge the result in court.
3. Take note of the comments and eliminate them, and then send the project for the next examination.

Obviously, it is the last option that is the most desirable from the point of view of spending money and time for a new consideration. The likelihood of expert error is small, so it is quite difficult to appeal the result in court or in the ministry. Usually, the resolution specifies not only the improvements, but also the deadline for their elimination. However, paper documents are not provided in cases where amendments can be made without them.

GOST R 21.1101-2013 Basic requirements for design and working documentation

Goals and principles of standardization in Russian Federation installed Federal law dated December 27, 2002 No. 184-FZ “On technical regulation”, and the rules for the application of national standards of the Russian Federation - GOST R 1.0-2004 “Standardization in the Russian Federation. Basic provisions"

Information about the GOST R 21.1101-2013 standard

• DESIGNED TO BE OPEN joint stock company"Center for methodology of regulation and standardization in construction" (JSC "CNS")
• INTRODUCED by the Technical Committee TC 465 “Construction”
• APPROVED AND ENTERED INTO EFFECT by Order Federal agency on technical regulation and metrology dated June 11, 2013 No. 156-ST from 01/01/2014
• This standard implements the norms of the Town Planning Code of the Russian Federation dated December 29, 2004 No. 190-FZ
• INSTEAD GOST R 21 .1101-2009

3.2 Abbreviations

GOST R 21.1101-2013 “Basic requirements for design and working documentation” uses the following abbreviations:

DE- electronic document;
ESKD- Unified system of design documentation; CAD - computer-aided design system(s);
SPDS- System of design documents for construction;
EDMS- electronic document management system(s).

5.1 Having received the original design documentation in the archive on the basis of permission to make changes, Production Department makes all changes specified in the permit. The change stamp on all sheets of documentation is signed by the head or chief engineer of the department. The head of the group or the responsible person signs next to the change stamp. The GUI signs the change stamp of the general data sheet.

5.2 Changes made to the original of the attached documents are indicated in the table of changes placed in the title block, and if there is not enough space in the “Sheet” column– to the left of the stamp in the free space as a note.

Example:

Change 1 introduced – l1-5; 10; 20; 16-18

l.17 replaced;

l.25 cancelled.

When replacing a sheet of the original, in the table of changes in the first line it is allowed to record only the last replacement of this sheet (previous changes are not indicated)

5.3 Changes are designated by serial numbers (1, 2, 3, etc.). One serial change number is assigned to all changes made to the document under one permit. It is indicated for the entire document, regardless of how many sheets it is made on.

When making changes to the attached documents, the numbering of sections of changes on each sheet begins with 1.1 or 2.1 (where the first digit is the number of the change, the second digit is the serial number of the section). Without continuous numbering.

5.4 Changes to the original documents are made by crossing out, erasing (washing out) or painting with white color, while electronic archive A scanned file of the modified document should be stored. In this case, the physical condition of the original is taken into account.

5.5 Changing a document made in an automated way is carried out by replacing (re-issuing) the entire document as a whole or its individual sheets (pages), as well as adding or excluding individual sheets.

It is allowed to make changes to this document in handwriting in accordance with GOST R 21.1101-2009 (clauses 7.1.3.5-7.1.3.14) and DSTU B A.2.4-4:2009 (clauses 8.5.2-8.5.11).

When making changes to the general data sheet in the “Note” column, it is not allowed to go beyond the boundaries of the table.

Example:

5.6 When making changes to the sheets of the main set of working drawings, in the list of working drawings of this set on the sheets of general data in the “Note” column indicate:

a) when making the first change – “Change. 1", subsequent changes - = additionally the next numbers of changes, separating them from the previous ones with a semicolon;

Example:

b) on the replaced sheets with the change number - “(Deputy)”;

Example:

Change 1 (Deputy)

c) on canceled sheets with the change number - “Canceled”;

Example:

Change 1 (Cancelled)

d) on additional sheets with the change number - “(New)”;

Example:

Change 1 (New)

5.7 If additional sheets are included in the main set of working drawings, then they are assigned successive serial numbers and recorded as a continuation of the list of working drawings of the corresponding main set.

Numbers and names of canceled sheets in the list of working drawings cross out . If there is not enough space in the sheet of working drawings to record additional sheets, the continuation of the sheet is transferred to the first of the additional sheets. At the same time, at the end of the list of working drawings placed in "General data", make a note: “ For the continuation of the statement, see the sheet (sheet number)", and above the statement on an additional sheet the heading is placed: “Sheet of working drawings of the main set (Continued)”.

When changing the names of sheets, appropriate corrections are made in the “Name” column. Corrections in the “Name” column are not taken into account as part of the changes, but is taken into account as an area of ​​change in the drawing itself

If the sheet is replaced (the name of the drawing is changed), the new name of the drawing is indicated in the “name” column (without striking through)

In the “note” column - change 1 (deputy).

5.8 When making changes to the attached documents, including when performing additional and canceling previously completed attached documents, corrections are made to the “Attached Documents” section of the list of reference and attached documents of the corresponding main set of working drawings - similar to clause 5.6.

Example:

When replacing reference documents in working drawings, corrections are made to the corresponding section of the list of reference and attached documents.

5.9 The table of changes indicates:

a) in the “Change” column – serial number of the document change;

b) in the column “Count. uch." – the number of changing areas of the image on a given sheet within the next change;

c) in the column “Sheet” - on sheets issued instead of replaced ones - “Deputy”, on sheets added again - “New.”

d) in the column “Doc. No.” – designation of permission;

e) in the column “Sneaky.” – signature of the person responsible for the correctness of the change (the signature of the employee performing standard control is placed in the field for filing the sheet);

f) in the “Date” column – the date the change was made.

When replacing all sheets of the original (at the next serial number of document changes), indicate “All” on the first sheet in the “Sheet” column. In this case, the table of changes on other sheets of this original is not filled out. In other cases, a dash is placed in the “Sheet” column (at the Customer’s request, a “Deputy” is placed).

5.10 In change tables on general data sheets are not taken into account corrections made to the general data sheets in connection with changes to the sheets of the main set and attached documents.

When changing the total number of sheets, the section of changes is not entered.

Example:

5.11 Significant changes to text documents are made in one of the following ways:

Replacing all or individual sheets of a document;

Release of new additional sheets.

When changing the originals of text documents, when adding a new sheet, it is allowed to assign it the number of the previous sheet with the addition of another Arabic numerals, separating it from the previous point.

Example - 3.1

In this case, the total number of sheets is changed on the first sheet.

In text documents containing mostly solid text, when adding a new paragraph, it is allowed to assign it the number of the previous paragraph with the addition of another lowercase letter Russian alphabet, and when canceling an item, keep the numbers of subsequent items.

5.12 When making changes to text documents, the table of changes is filled out on sheets (sheet):

Title;

The first (capital) of the new original, made as a whole to replace the old one;

Changed;

Issued instead of replaced ones;

Newly added.

To register changes in a text document as a whole (including estimate documentation), when changes are made, a table for registering changes is placed on its title page in the form shown in Figure 5.1.

Rice. 5.1 Change registration table (title page)

*Note:

1 In the columns of the change registration table indicate:

In the "Change" column – serial number of changes to the document or volume;

In the column "Sub." – signature of the person responsible for the correctness of the change;

In the “Date” column – the date the change was made.

2 If necessary, the number of lines can be increased.

3 If the volume (document) has a cover, the table for making changes is also placed on the cover.

5.13 When canceling or replacing sheets of the original document, the stamp “Canceled” is affixed to all canceled sheets. (If a sheet is replaced, indicate which sheet it was replaced with: change 1 (deputy))

5.14 When making changes with a large number of changed sections, as well as in other justified cases in accordance with GOST R 21.1101-2009 (DSTU B A.2.4-4:2009), it is allowed to replace the original drawing with a new drawing made in an automated way. In the modified drawing, all previous and latest changes in the drawing are preserved and must be drawn up in accordance with the specified DSTU (GOST). The replaced drawing reflects the latest state without specifying the areas.

5.15 The general data sheet cannot be replaced. Excludes loss or physical wear and tear. In case of physical wear or loss of the general data sheet

recovery from electronic version original.

5.16 Changes to the estimate documentation are made by replacing the entire document. The previous estimate is canceled, and the name of the new estimate marked “New.” is indicated in the general data sheet.

Example:

List of referenced and attached documents

*Note. The “Note” column indicates the serial number of the change in the documentation.

5.17 The archive stores the latest drawing with the index "Deputy." and all previous drawings with the same designation and stamp "Cancelled". All changes made to the original working documentation are also made to the electronic copy of the project, stored in the archives of the institute.

5.18 On the general data sheet, after the general instructions (or in any free space), the reason for each change is indicated. (the area of ​​change is not

is marked).

The reason for the changes is not part of the general guidelines.

5.19 The developed questionnaires (QL) and specifications are submitted to the archive according to the general data sheet of the set of working documentation. (With PSO)

Changes to the OL are made in accordance with the current procedure (see clauses 4.1 – 4.5 of this STP). Changes must be made by crossing them out. Prohibited make changes to the OL with a note "deputy" .

On the general data sheet in the “List of reference and attached documents” Table, in the “Note” field, the serial number of changes to the documentation on the general data sheet is indicated (see. Example). The questionnaires also indicate the serial number of the change according to the general data sheet, provided that there are no earlier changes on the questionnaires.

If changes were previously made to the OL and sent to the Customer, then the serial number of changes in the questionnaire remains in the OL stamp, while the PSO indicates the serial number of changes on the general data sheet.

Example:

*Note: Change 3 – serial number according to the general data sheet (there were no previous changes in the OL.)