Among the primary reporting documents that certify the receipt of goods and raw materials at the organization's warehouse, the receipt order is the main one. The M-4 document form is established by the State Statistics Committee, therefore documentation is maintained only according to the approved form, which is presented below.

2019 sample

This year, the form of the document has not changed at all compared to the previous year. An order in form M-4 is drawn up as shown in the figure:

1. The document number is written (in the center).
2. Then - the full name of the organization, as well as the structural unit.
3. The corresponding OKPO code is written in the right corner.
4. In the first table, all columns are filled in - date of arrival, code, warehouse number, information about the supplier and insurance company, the corresponding account, as well as the numbers of the accompanying and payment documents.
5. The main table indicates all the data about the arrived product - name, how many pieces, amount with and without VAT, total amount.
6. All empty lines are crossed out.

A detailed explanation of all columns is presented in the table.

If precious metals and/or products made from them are being accepted, column 11 is also filled out in the table, which indicates the number of the technical passport for each unit of goods.

The form and example of a completed receipt order are presented below.

NOTE. The accountant is not required to print out the receipt order. It’s enough to simply compose it in the 1C program. You can do without a paper form of the document if acceptance and posting are formalized on the invoice or invoice of the supplier of the goods. A stamp is placed and its details are filled in, which are considered an analogue of the receipt.

Purpose

Issued to confirm all transactions related to the receipt of goods from the supplier, as well as materials subsequently used for the production of products. In accounting, it is determined that it is the receipt order that represents the main document, which reflects the fact of acceptance of goods for subsequent warehouse accounting.

At the same time, a receipt is issued in all cases when they receive:

• the actual product;
• raw materials for production processes;
• semi-finished products for further sale and/or use in production, as well as food preparation.

Along with this appointment, the receiver plays a big role in the case of registering goods for storage in a warehouse. It is on the basis of the data in this document that a material storage record card is compiled (form M-17 is approved by law).

Moreover, if goods or raw materials, technical materials are purchased, which will later be used for production purposes, then the receipt order is the only primary reporting document that confirms the fact of receipt.

Registration deadlines

There are cases of large volume deliveries of goods during the day. The legislation allows you to draw up one receipt document, and enter all goods into it as they are received until the end of the working day. However, these must be homogeneous goods (for example, raw materials or semi-finished products of a certain group).

NOTE. The order is issued only on the day the goods or raw materials arrive. Accordingly, it must be drawn up upon receipt before the end of working hours.

Thus, an order must be drawn up only in the event of further use of goods and raw materials for the production of new products. And if the company is engaged in their sale, then it is enough to simply use the invoices for the goods and affix the organization’s stamp.

Who can sign the document

Certification of the order with the signature of an authorized person is a mandatory requirement. Moreover, the signature of the financially responsible employee who has the right to accept the goods is affixed. If such a person is absent, the authority is transferred to another employee. In case of a long absence (business trip, vacation, etc.), a power of attorney may be drawn up to perform such actions.

The document is considered finally accepted after the signature is placed. Accordingly, no corrections can be made to it after this. And at the time of signing, all empty columns must be crossed out. Even small amendments will lead to the order becoming invalid, so a new one will have to be drawn up.

A receipt order in form M-4 is issued during the acceptance of materials, goods, semi-finished products and other inventory items to the warehouse, received from the supplier or from processing.

Form and example of filling out a receipt order in form M-4

Form M-4 is filled out by the person financially responsible for storage - usually a warehouse employee. The form is drawn up in one copy, on the day the inventory items are received at the warehouse, for the materials or goods actually received.

If several deliveries occur from one supplier during the day, they can be issued with one receipt order.

If the materials, goods, raw materials contain precious stones or metals, the order must indicate the data of the technical passport that accompanies such goods and materials.

How to correctly fill out a receipt order in 2019.

The order form consists of three tables.

• The “header” indicates the card number, the name of the organization and structural unit, if inventory items are registered there, as well as the organization code according to OKPO.
• The first table contains information about the structural unit, the name of the supplier, account and subaccount numbers for accounting for inventory items, numbers of payment and accompanying documents. The columns “Operation type code”, “Supplier code”, “Insurance company” are filled in if they exist, or dashes are added.
• The second table describes the incoming product, its code, unit of measurement (including OKEI), document and actual quantity, price, etc.

The bottom of the table summarizes the total in monetary terms.
The remaining empty columns are crossed out.
The form is signed by the person receiving and handing over the goods and materials.

As a general rule, all business transactions in an organization must be documented in primary documents.

When the organization receives materials from suppliers, the standard interindustry form of receipt order M-4 is used in the accounting document flow.

The procedure for documenting form M-4

According to the guidelines for maintaining accounting records of inventories, receipt order M-4 is used for the receipt of materials entering the organization from suppliers or from processing. Form M-4 is a unified form of primary documentation approved by Resolution of the State Statistics Committee of Russia dated October 30, 1997 No. 71a.

Receipt order M-4 is drawn up by the financially responsible person at the time of receipt of inventory items at the organization's warehouse, as well as semi-finished products at the production departments of the enterprise. The document is drawn up in one copy and contains the actual number of received values. If the delivery note for the receipt of inventory items contains several names of products, it is allowed to issue one receipt order M-4. When homogeneous cargo arrives at the warehouse from one supplier within 24 hours, it is allowed to compile Form M-4 for the entire day.

The M-4 receipt order form is filled out manually or using an automated warehouse accounting program, for example 1C.

Receipt order form M-4

Step-by-step instructions for filling out an M-4 receipt order

1. The receipt order for the receipt of inventory items has its own serial number and date of preparation.
2. “Organization” - fill in the name of the enterprise, indicating the legal address and contact phone number.
3. “Structural unit” is a department of the enterprise that received inventory items.
4. The tabular section reflects:

• Date of receipt of inventory items;
• Operation type code;
• Warehouse name;
• The name and code of the supplier from the classifier of supplier codes (if this directory is not maintained by the organization, then a dash is placed in the “Code” column);
• Insurance company, subject to cargo insurance (if inventory items were not insured, a dash is added);
• Corresponding accounts for accounting and analytical accounting;
• Numbers of accompanying and payment documents.

5. Column 1 contains the name, grade, size, brand of material assets.

6. Column 2 - item number of inventory items.

7. Columns 3, 4 “Unit of measurement” are a reflection of the units of measurement of inventory items.

8. Columns 5, 6 “Quantity” reflect the quantity of goods and materials in accordance with the shipping documents and actual availability upon receipt.

9. Column 7 “Price” - the cost of one unit of goods and materials excluding value added tax (VAT).

10. Column 8 - amount excluding VAT for all inventory items of this line.

11. Column 9 - the amount of VAT on inventory items for the entire quantity on the line.

12. Column 10 - the total amount, including, among other things, VAT for the entire quantity of inventory items per line.

13. Column 11 “Passport number” is filled in if the goods and materials contain stones and precious materials. Such materials are accompanied by a special passport;

14. Column 12 - serial number according to the warehouse card index from the materials accounting cards.

At the end of the table of the M-4 receipt order, the total amounts are entered, and dashes are placed in the empty columns. A receipt order M-4 is drawn up with the signatures of the person who accepted the inventory items into the warehouse and the person who supplied these materials. The document, drawn up in accordance with all the rules, is transferred to the accounting department of the enterprise.

Receipt order M-4 is the primary document confirming the receipt of inventory items into the warehouse. Let's figure out when the M-4 form is used and consider an example of filling out an M4 receipt order. Here you can download the form in excel.

Read in the article:

A receipt order in form M 4 is issued at the time of capitalization of inventory items coming from the counterparty or from processing. But at the same time, the quantity and quality of materials must be identical to the information given in the shipping documents.

As a rule, a receipt order M4 is issued for each delivery. But there are also cases where you can issue one order to receive several items of inventory and materials. Such cases include admission:

• Inventory and materials from one supplier using one invoice;
• homogeneous materials from one supplier using different invoices within one day.

Receipt order M 4 is drawn up in one copy by warehouse workers. The warehouseman and the person who delivered the goods and materials to the warehouse (in particular, the forwarder or driver) put their signatures on the document.

After filling out the M4 form, it is sent to the accounting department along with other shipping documents.

How to fill out a receipt order using form M-4

Goskomstat approved this form on October 30, 1997 by resolution No. 71a. Currently it is advisory in nature. The company has the right to develop and approve its own receipt order form. Moreover, its application must be reflected in the accounting policies.

Receipt order M4

The document consists of a header, two tables with columns on the outside and a table on the back with totals.

In the header, indicate the document number according to the internal document flow, the name of the company that accepted the goods and its legal form, OKPO code and the structural unit that issued the order.

In the first table, indicate the date of receipt of inventory items, transaction type code, warehouse name, supplier name and code; an insurance company if you insure the cargo, corresponding accounts for accounting and analytical accounting, as well as the numbers of the accompanying and payment documents.

In columns where information is missing and is not required, put dashes.

Quote: Instead of a receipt order, you can issue a stamp. This will reduce document flow in the company. Read about it below.

The procedure for filling out the columns in the second table is given below.

Table 1. Filling out the columns of the M-4 receipt order

The reverse side shows the total: the total number of goods and materials, the cost together and without VAT, the amount of VAT.

Sample of filling out a receipt order M4

For form M 4 “Receipt order” the sample filling is as follows. You can download it.

Sample of filling out a receipt order

Stamp instead of a receipt order

Receipt order M4 does not need to be issued. Replace it with a stamp to reduce paperwork. They put it directly on the supplier’s documents.

The stamp must contain all the necessary details. Enshrine its use in your accounting policies.

Sample stamp that replaces the M-4 form

Attached files

• Receipt order form M4.xls
• Sample of filling out the receipt order M4.xls

Receipt order form M-4 is used when accepting material assets for accounting. The materially responsible person is responsible for filling out the receipt order on the day the materials arrive at the enterprise.

A completed sample of form M-4 can be downloaded from the link at the end of the article.

Information about the receipt of materials must be entered into.

It is necessary to fill out a receipt order in a single copy. If the same supplier delivered several consignments of goods in one day, then it is allowed to issue one receipt order for all consignments. In this case, data is entered into the receipt order throughout the day as materials are received from the supplier. The stamp and signature of the responsible person is affixed at the end of the day, when data on all received inventory items is entered.

Just a moment!

If it is necessary to issue materials to the outside, then you should fill out the invoice form M-15 (), if you need to make internal movement of materials between departments, then fill out the requirement-invoice M-11, the form and sample of which can be downloaded. If consumption limits are set for materials, then it is necessary to use for release.

Sample of filling out a receipt order form M-4

The receipt order form contains the number, date, name of the warehouse where the goods and materials are received, the name of the supplier, the account number where the materials are received, as well as the numbers of accompanying documents for the materials.

The lower table of the receipt order M-4 gives a description of the inventory items accepted for accounting:

• Name (brand, grade, brief description);
• Nomenclature No.;
• Unit of measurement (OKEY code and abbreviated name);
• Quantity of materials according to supplier documents;
• Actual number of received values;
• Price per unit, amount excluding VAT and including tax;
• Passport number;
• Serial number according to the card index.

Based on the results of the completed table of the M-4 receipt order, the total amounts and quantities are displayed.